Terms and Conditions

User Terms and Conditions

The User agrees to adhere to Wellness Expo Inc.’s User Terms and Conditions.  

The said User Terms and Conditions may be updated and modified by Wellness Expo Inc., at its sole discretion, from time to time.

Definitions

Exhibitor – Any Exhibitor authorized by Wellness Expo Inc. to occupy a booth space and / or host presentations or workshops, including any volunteers or staff accompanying the exhibitor.

Attendee – Any individual attending the event

Organizer – Wellness Expo Inc., and but not limited to; the Founders, Employees, Committee Members, Advisory Board Members, Volunteers, Sponsors, etc.,

User/Participant – is an Exhibitor or Attendee

Event – Wellness Expo or any other event hosted by the Organizer.

Disclaimer and Release

The Organizer’s events are provided with no special warranty either express or implied. The Organizer assume no liability for any loss, theft, damage, or injury to property or persons whether arising in contract, negligence, equity, or otherwise. Participation in the Organizer’s events is considered “at your own risk”. All participants must use due care under the circumstances to comply with all rules, regulations, statutes, and laws in effect at the facility where the event is held. You agree that you shall not bring any legal action against any of the Organizers for any claim waived and released under this Agreement. You further agree that should you bring any type of administrative or legal action arising out of claims waived under this Agreement, you will bear all legal fees and costs, including those of the Organizers. Admission is subject to compliance with all laws and facility rules and the participant consents to reasonable examinations and searches to ensure compliance.  The Organizer reserves the right to exclude anyone from participating in any of it’s events should they choose not to abide by the terms and conditions set forth

PLEASE READ CAREFULLY: BY PARTICIPATING IN ORGANIZER’S EVENTS, YOU ARE GIVING UP ANY LEGAL OR EQUITABLE CLAIMS THAT YOU MAY HAVE AGAINST THE ORGANIZER.

Exhibitor Set-up

The set-up times will be announced by email in due course prior to the event. Exhibitors may enter the location at 7 am on Saturday and 9 am on Sunday. The Exhibitor agrees to:

  1. have his/her booth completely set up a half hour prior to the start of the event;
  2. keep exhibit staffed at all times during the Expo hours as defined on the Event page.
  3. not dismantle booth(s) until 15 minutes after event ends.

Exhibitors must bring all equipment needed to set up their booth (i.e. electrical cords, tape, tacks, lights, trash can, etc.)

Please reserve electricity in advance, if needed.

The Exhibitor is not permitted to sublet any part of the exhibit space.

Exhibit Space Reservations and Payments

The Organizer agrees to reserve exhibit space for the Exhibitor upon receipt of a deposit with payment arrangements for the total balance dated no later than 60 days before each event date.

In our commitment to create the best event possible, to abide by the imposed regulations and policies, or to accommodate for unexpected needs that occasionally arise, the Organizer reserves the right to change the lecture schedule, floor plan, and your booth location without notice or refund.  

the Organizer also reserves the right to change the event dates, times, and venue, without refund.  You will be notified in advance of any major change to the event.

Cancellations prior to the cancellation deadline will receive a refund less a $100 administration fee. No refunds will be granted for cancellations made after the cancellation deadline. The said cancellation deadline shall be 60 days prior to the start of the event.

Administration fees of $100 plus applicable taxes shall be applied to any changes made after the application has been received, including but not limited to cancellations, transferring booking and payment to another event location and changes to a booth location / size at the request of the exhibitor.

Exhibitor No Shows

If the Exhibitor’s booth is not occupied within 1 hour of event start, the Exhibitor will be in default and could lose access to their space. A refund will not be provided.

Contest Prizes

Exhibitors agree to provide at least one item valued at $25 or more for a Promotional prize. Examples Include: Treatment sessions, services, products, books or gift certificates.

These gifts must not require the winner to spend money in order to receive the gift. Exhibitors can offer more than one prize if desired.  the Organizer will use these prizes online and as door prizes.

Photos and Video Taping

The Organizer also reserves the right to post any pictures taken during the events on its websites without asking permission of each individual that are in the pictures. (Discretion will be applied, where appropriate.)

Security

The Organizer is not responsible for any theft, loss or damage. Each Exhibitor is responsible for his/her property and for his/ her booth space as well as activities within that space.

If any accidents occur within a booth, (i.e. liquid is spilled) the Exhibitor is fully responsible for the consequences of that accident and should therefore have their own liability insurance.

Scents and Sounds

The Wellness Expo is Smoke Free and as much as possible, Scent-free.  No strong odours, perfumes or colognes are permitted.  The burning of scented candles and incense is prohibited. However, please be aware that there may be scents, such as essential oils, originating from various products on display.

Sounds should be at non-offending levels and pitches.

Expo Etiquette

During the Expo, Exhibitors (or their representatives) are not permitted to conduct business outside of their exhibit space. This includes, but is not limited to: handing out unsolicited information to other exhibitors, putting information on parked vehicles, placing your unsolicited information anywhere else in the expo facilities.  

If you are using an audio device (music, video, etc.,) please be respectful toward your fellow exhibitors. Ask them for feedback concerning sound levels and please be cooperative if you are asked to lower the volume.

Attendees are visiting the Expo in search of information and experience, they are generally interested in learning more about your products/services. However, if you feel a visitor is ready to move on to the next exhibit, please let them do so. Do not employ hard sales tactics either during Expo hours or after in relation to the Wellness Expo. This does not mean that you must wait for attendees to come to you. Be engaging, as people walk near your exhibit smile and say, “Hello” or “Would you like to enter to win…?” or “Would you like to try a sample?” or “Have you heard about…?”. If you crowd an attendee or sit in the back of your booth waiting for someone to get your attention, your experience may not be very rewarding.

We encourage you to visit other exhibits at some point during the event. However, if, while visiting a fellow exhibitor, an attendee stops by their booth, please be considerate and allow the exhibitor to speak with their guest. You can always visit at a later time.

The Event’s purpose is to expose the public to new ideas and options for their health and wellbeing.  All exhibitors must conduct themselves and their activities in a professional manner marked by integrity and a spirit of fair play. Professional and ethical conduct would assure that one does not resort to tactics that would include making claims of superiority of one product or service over another. Derogatory or defamatory actions, either direct or indirect, will not be tolerated.

These few simple courtesies are beneficial for all concerned; exhibitors and attendees alike.

Expo Integrity

The Organizer reserves the right to deny lease of exhibit space to any applicant whom the Organizer believes is not promoting products or services which reflect the nature of the event or whose sales approach is in question.  If an exhibitor is found applying improper Expo Etiquette (see above), or utilizing a sales approach that is lacking in integrity, or their presence is found to be generating an inappropriate amount of disharmony or disruption within the event atmosphere, the exhibitor may be asked to leave the premises without a refund.

Last updated on April 12, 2017